Associations
General Administration
- Dedicated telephone, email and post facilities with on-call support for members
- Filing of business documents
- Liaison with Committees and members as required ensuring the smooth running of your organisation
- Maintenance of corporate documents and records to meet statutory and legislative requirements
- Office tasks including payment of creditors, monthly profit and loss statement generation, bank reconciliations, receipt and bank of all monies and annual budget preparation and membership management.
Membership Management
- Establish and maintain membership records in a customer relationship management (CRM) system
- Issue membership renewal notices, tax invoices, receipts, confirmations etc.
- Process new membership applications
- Receipt membership payments
- Follow up on outstanding membership subscriptions
- Membership reporting
Financial Management (*in conjunction with a bookkeeper/accountant)
- Assistance in setting and managing organisational budgets
- Accounts payable and receivable
- Monthly reconciliations and distribution of P&L statements and Balance Sheets
- Preparation, lodgement and payment of all BAS returns in accordance with ATO requirements*
- Preparation and delivery of the accounts for audit to an independent auditor*
Strategic and Executive Support
- Preparation of correspondence, submissions and position statements
- Development of policies and procedures
- Ensuring that Strategic Plan timetables and initiatives are met and fulfilled
- Board Governance, guidance and support
- Development of policies and procedures
Meeting Coordination
- Preparation and distribution of meeting notices, agendas and papers
- Attendance at meetings and minute taking
- Meeting room and travel bookings as required
- Management of proxies and voting systems if required
- Follow up of meeting outcomes/action items
Events – Conferences, Exhibitions, Workshops, Tours
- *NEW* – Seminar livestreaming and recording
- Event Establishment – timeline, budget, sourcing venues and suppliers
- Logistics – supplier liaison, contract management, catering requirements, signage
- Meetings and Reporting – committee meetings, agenda, minutes, action items, progress updates, feedback survey and post-event reporting
- Delegate Management – registrations, enquiries, pre-arrival information, name badges
- Event Program & Technical Committee – Coordinate the Call for Papers, development of event program, speaker liaison, preparation of MC notes and running sheets, conference papers
- Sponsorship – Develop sponsorship offering, contract management, delivery of sponsorship benefits
- Exhibition – develop exhibition packages, contract management, exhibitor manual and compliance, oversee exhibition move in and bump out
- Social Functions – Source and book venues, entertainment, themeing
- Technical Tours – Prepare tour itineraries, liaise with host sites, catering requirements
- Publicity / Advertising – Prepare and execute advertising plan for the event, design of print and electronic media
- Website – preparation and maintenance of event website
- Onsite Management
- Financial Arrangements and monitoring – manage accounts payable and receivable, debtor management
For a full list click here.
Marketing, Branding and Communications
- Marketing/Advertising Plan Development and Implementation – including situation analysis, objectives, key messages, communications channels, budget, measurement and evaluation
- Branding – creation of uniquely identifiable elements (including logos, tagline, guidelines etc) and development of consistent materials (including stationery, signage, printed collateral, website and newsletter) to enhance recognition amongst stakeholders
- Graphic design – layout and production of materials for both print and electronic applications
- Advertising – creation, planning and management of advertisements
- Content Production and Editing – blog posts, videos, infographics, website copy, research or thought leadership articles)
- Social Media – create, curate and publish content to connect with stakeholders and drive traffic
- Electronic Direct Marketing – management and maintenance of marketing database in conjunction with production of content and design of electronic newsletters
- Publication Management – support from concept, to design, print and dissemination.
- Websites – design and maintenance of WordPress websites
Awards Programs
Program Management
- Development of program budget
- Preparation of sponsorship prospectus
- Sponsor management
Submissions
- Review/development of awards criteria
- Setup of submission system including online forms
- Review of submissions against entry requirements
- Communication with entrants
Assessment
- Coordination of judging
- Collation of feedback
- Judge travel arrangements (if required)
- Distribution of submitter feedback
Promotions
- Promotion of awards program
- Preparation and distribution of media releases and publicity
- Award certificate/trophy design
- Social media management
- Development and publication of awards booklets
Event Management
- Marketing and promotion, including design and production of promotional materials and website
- Sourcing venues and suppliers and ongoing liaison
- Registration management
- Running sheet and MC’s script preparation
